Property Maintenance Software for UK Businesses.

With ToolTime's property maintenance software, you can handle job scheduling, customer management and other paperwork easily. All in just a few clicks.

Manage your team and subcontractors easily

Generate quotes & invoices fast

Track work progress while on-site

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Appointment view of ToolTime's property maintenance software

Less chaos with our property maintenance software & app

Working in property and building maintenance involves many tasks, from repairs to extensions, which can make staying organised difficult. Paperwork can pile up fast meaning you'll often need to spend hours in the office instead of on-site or growing your business.

But with ToolTime's property maintenance software and app, you can streamline your workflows and handle all your paperwork easily. Our software combines everything you need to handle your business: scheduling, quotes & invoices, job sheets, time tracking, customer communication and so much more.

Features of our property maintenance software

All of our features are straightforward, useful and designed with UK tradespeople in mind.

Job scheduling: Effortlessly manage employees and subcontractors

As a property maintenance business, managing your employees and subcontractors can be time consuming and chaotic. But with ToolTime, you can organise their work schedules in a few clicks, making use of the handy list, calendar and map views.

Organise your team's work schedules in a few clicks and assign them appointments with all the information they need to start work. They’ll get it all instantly to their smartphones. Save yourself those early morning briefings!

ToolTime helps us be professional, makes us stand out & has even helped us to win new customers.

Kristofer Maguire

Director of Insite Property Maintenance
ToolTime customer Insite Property Maintenance

Mobile job sheets and real-time updates with our property maintenance app

ToolTime’s property maintenance app, makes tracking on-site work progress seamless. With the mobile job sheets feature, your team can view the job instructions, customer details and site address in an instant. Once they start work, they can record their hours using the stopwatch, add photos of their work, log notes, materials and measurements, and get it all signed off with the customer's digital signature.

With ToolTime’s real-time sync, you’ll be able to see everything logged in the web software instantly. You'll have an oversight over your whole team’s work, without needing to be present on-site with them.

A tradesman using ToolTime's property maintenance app for schedulingA view of ToolTime's property maintenance software on a laptop

Get paid faster: Generate invoices and quotes

Seamlessly transform job sheets into quotes and invoices at the touch of a button with our property management software. All materials, labour and working hours will be automatically added - meaning no more manual data entry or fiddly templates. You’ll be able to send out quotes and invoices to your customers quickly, ensuring that you get paid faster.

With ToolTime, you’ll also be able to easily track overdue, unpaid and paid invoices so you can stay on top of your finances at all times. Get an overview of the numbers in the dashboard and make sure your customers never miss a payment again.

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Your workday – with and without ToolTime’s building maintenance software

Without ToolTime
With
6:30 AM
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Without ToolTime
Some of your team starts their workday on-site, others start at the office. You need to coordinate briefings well so that everyone, on-site or not, is clear on what they’re doing.
with
All employees and subcontractors receive their appointments, customer data, documents and work instructions on their smartphones.
10 AM
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Without ToolTime
The phone rings constantly. One customer wants to schedule an appointment, another wants a new quote for garden maintenance and you realise the notes you've made aren't clear – it’s chaotic.
With
The phone still rings, but ToolTime lets you handle it all easily. You create a new appointment and quickly assign it to the right team member. In seconds, you create a quote and send it to the customer. Sorted.
1 PM
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Without ToolTime
You need to make sure your team members all document their work. You receive countless photos from different messaging apps and spend far too long organising them into the right projects. Plus, you also need to get your team to get a signed job sheet from the customer. You’re left with piles of paperwork and a messy desk. 
With
Your team easily adds photos and work progress to the ToolTime app while on-site. Once they’ve completed their mobile job sheets, they get them signed digitally by the customer. It’s all synced to the web software in real-time, so you can start invoicing right away.
4 PM
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Without ToolTime
Even after the on-site work is done, the day isn't over. You still need to enter each team member’s work hours into an Excel sheet. You realise a paper job sheet is missing which means it will have to be re-done, and you’ll need to stay in the office much longer than expected.
With
With ToolTime, the team has already entered their working hours during the day through the app. Everything they add is immediately visible in the desktop software and can be exported for payroll at any time.

Additional features of our property maintenace software

With ToolTime, you can guarantee that our web and mobile apps have exactly what you need when it comes to running a property maintenance business.

Client database

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Add new customers with their details and store your existing customer database with ToolTime. Store all the data securely and assign customers to projects and jobs in a tick.

Digital timesheets

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Our property maintenance time tracking feature means that you'll be able to see and export a complete summary of your team's time entries. Perfect for easy payroll processes.

Catalogue

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ToolTime's digital catalogue makes life easy when it comes to quote, invoice and job sheet creation. Store all your materials or labour here and easily transfer them to quotes and invoices.

SMS reminders

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Automatically remind your customers about upcoming appointments with our free text reminder feature.

Digital project folders

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Create space and organisation in the office - say goodbye to piles of paperwork! In ToolTime’s digital project folders, you can store all appointments, documents and order information in one place. Your team can easily access the info they need from their phones while on the go.

Job tracking and documenting

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Instead of writing all job details down by hand, store everything you need and track job progress digitally in ToolTime’s mobile app. Record voice notes, take photos and log notes from your smartphone. Get a digital signature from your customer to confirm the job.

Everything logged on-site is immediately visible in the web version of ToolTime. Once you’ve got the signature, ToolTime will generate a professional job sheet in PDF format for you to export or send.

Financial dashboard

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In the dashboard, you can get a clear overview of your turnover for the last few months and your total income. You’ll also be able to see all unpaid invoices and finalised quotes.

Calendar management and scheduling

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Schedule your whole team’s week in a couple of clicks. Requested work can be created as projects and assigned to specific workers.

On to the next job: app users will be able to view their upcoming appointments from their phones meaning no more unnecessary trips to the office!

Stay connected with the whole team from anywhere, any device

Our real-time updates between the job site and the office ensures that your whole team is kept on-track and up-to-date. Every time a change is made it's updated across all devices. This saves you unnecessary phone calls, journeys and doubling up on work.

Plus, all your invoices, accounts, quotes, images and documents are stored securely in one place and accessible from any device. This means that nothing will get lost, even if your smartphone or computer is on the blink.

Our property maintenance software is compatible with all devices and you can use it on Mac, Windows, Apple and Android.

ToolTime app for property maintenance with icons to show the syncing feature

Fast and reliable UK customer support

Got some questions about specific features or need help getting started with ToolTime? Speak to our friendly local team via the in-app live chat, on the phone or by email. We respond in minutes and are always happy to help.

In addition we also offer:

A digital help centre with how-to guides

Detailed software walkthroughs

Personalised setup and support

The customer support team for ToolTime's property maintenance softwareheadphone iconphone iconspeech bubble icon

See why tradespeople love ToolTime's software & app

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"This has been a great decision for my business.
Communication to help me integrate the software to my business has been so helpful.
The software is very flexible in catering to my needs.
It already looks like my best investment to date."

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"The flexibility ToolTime provides is fantastic. It's not set up with one particular trade in mind and is very adaptable. The functionality is great, very easy to use."

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"Our workflow has never been smoother. ToolTime has been a game changer for us. It has enhanced our efficiency and communication and allowed us to maintain our commitment to excellent service."

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"It’s fantastic for me to see what work and payments we have coming in via appointments and invoices, as well as the potential work in the pipeline from quotes."

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"ToolTime is clean and effortless. It's incredibly important to both me and my crew that the tool we use is simple and user-friendly. And ToolTime is just that!"

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"ToolTime makes my business’s workflows smoother and lets me focus more on making sure we’re delivering top quality work to our customers."

FAQs

What is building maintenance software?

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Property or building maintenance software refers to a digital application that helps with the management of a property or building maintenance business. This type of software, like ToolTime, helps business owners, admin staff, employees and subcontractors to manage daily paperwork and operations with features such as: job sheets, quotes & invoices, job scheduling, materials, customer communication functions and more.

What does the building maintenance system do?

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ToolTime’s building maintenance system includes all the features that those working in property maintenance may need, including job tracking and work documentation, calendar management and scheduling, quote and invoice generation, time tracking, project management and much more.