As an HVAC technician, the job isn’t over once you put your tools away. Scheduling, customer management, quotes & invoices, reporting, job sheets - there's a lot to keep track of. Manage it all effortlessly with ToolTime’s HVAC software.
Heating, ventilation, air conditioning: your HVAC business involves a wide range of daily tasks. Making sure that everything runs smoothly, your customers stay satisfied and your team all know what they need to do can feel impossible. But ToolTime’s easy-to-use HVAC software lets you stay on top of everything without breaking a sweat!
ToolTime works seamlessly in both the office and on-site, so you’ll always stay connected wherever work takes you. Get an in-depth overview of your business with the web software - manage customers, calendars, documents and more. And with the mobile app, stay up to date with your team while they're on the job.
All of our features are straightforward, useful and designed with UK tradespeople in mind.
Get an instant oversight of your team’s availability and on-site progress with our HVAC scheduling feature. Make use of the list, calendar and map views to plan work efficiently and ensure you’re optimising every minute of the day. Simply assign jobs to your technicians and they’ll automatically be notified on their smartphones. Once you add the job instructions, customer details and materials, they’ll be able to see it all in the HVAC mobile app.
Track job progress in real-time and stay updated on the status of each job as your team tracks their hours and adds notes directly within the app. ToolTime ensures seamless communication throughout the entire process.
Managing an HVAC business and planning your field workers means you have to prepare for emergency appointments and urgent call-outs. You need to make sure you’re able to adapt your team’s schedules and minimise downtime for your clients. With ToolTime, you can shift around your whole team’s calendar in just a few clicks, allowing you to be agile and respond to your customer’s needs quickly.
Customer not turned up?
No problem. Find their contact details in the mobile app and give them a call at the touch of a button.
Customer wants to reschedule last minute?
Simply drag and drop the appointment in the calendar view to reschedule or reassign it. The assigned engineer will be notified on their phone.
Technician has a clash?
ToolTime will automatically flag when there’s a schedule conflict when creating a new job. Check everyone’s schedules at a glance and re-assign the job to another engineer.
Urgent appointment request?
See who’s available and easily shift around other jobs in the calendar view. All assigned workers will be notified automatically.
With ToolTime, you no longer need to spend your evenings manually writing up quotes or invoices. Create beautiful and professional customer documents complete with your company branding, customised costs and accurate items. Seamlessly transform a completed job sheet into a quote and then into an invoice. When you’re ready, send the documents directly to your customer from within ToolTime, ensuring that they get it fast. Everything is handled in a few clicks. It’s really that simple.
With ToolTime, you can guarantee that our web and mobile apps have exactly what you need when it comes to running an HVAC business.
Our real-time updates between the job site and the office ensures that your whole team is kept on-track and up-to-date. Every time a change is made it's updated across all devices. This saves you unnecessary phone calls, journeys and doubling up on work.
Plus, all your invoices, accounts, quotes, images and documents are stored securely in one place and accessible from any device. This means that nothing will get lost, even if your smartphone or computer is on the blink.
Our HVAC software is compatible with all devices and you can use it on Mac, Windows, Apple and Android.
Got some questions about specific features or need help getting started with ToolTime? Speak to our friendly local team via the in-app live chat, on the phone or by email. We respond in minutes and are always happy to help.
"This has been a great decision for my business. Communication to help me integrate the software to my business has been so helpful. The software is very flexible in catering to my needs. It already looks like my best investment to date."
"The flexibility ToolTime provides is fantastic. It's not set up with one particular trade in mind and is very adaptable. The functionality is great, very easy to use."
"Our workflow has never been smoother. ToolTime has been a game changer for us. It has enhanced our efficiency and communication and allowed us to maintain our commitment to excellent service."
"It’s fantastic for me to see what work and payments we have coming in via appointments and invoices, as well as the potential work in the pipeline from quotes."
"ToolTime is clean and effortless. It's incredibly important to both me and my crew that the tool we use is simple and user-friendly. And ToolTime is just that!"
"ToolTime makes my business’s workflows smoother and lets me focus more on making sure we’re delivering top quality work to our customers."
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